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The City of Moline
Engineering Division is striving to streamline our bidding and plan retrieval
process. Therefore, beginning in January
2019, our project plans and proposals will be available for electronic download
in pdf format through our website, with pages scaled to print on standard 8.5” x
11” letter size or 11” x 17” tabloid size paper. Paper copies of plans and proposals will no
longer be available for pick up. As part of this streamlining
process, we will not be advertising projects for bid in our local
newspaper. All projects are advertised
for bid on our website, with e-mail and/or text message notifications
available. If not already signed up to receive notifications via e-mail and/or text message, you may do so on our website.
The notifications will
include instructions on how to retrieve the project plans and proposals. Anyone wishing to download the plans and
proposals may do so, as long as they properly follow the instructions and
include the required information. All
parties who download the plans and proposals will be included on a planholders’
list, which will be available on the City’s website, using the project link
from the original notification e-mail. Any addenda will also be
available online for download, with notifications sent via email and/or text
message through the same system. Contractors are responsible for signing and submitting the addendum page
via e-mail or fax, as well as including this signed page in their bids when
submitted. Any bids submitted not including the addenda may be deemed non-responsive.
At this time, we are not
offering full electronic bidding. All
bids must be submitted in a sealed envelope as required per our bidding
instructions included in each project proposal. This process is not changing at this time.
In order to ensure there
are no issues with this new process, the City will be releasing a trial project
on November 4, 2018. This will be purely
a test, no actual project will exist. Contractors are encouraged to test the process
by following the online instructions to retrieve the plans and proposal, however
this is not required. This “test”
project will be entitled “City of Moline Test Project #XXXX”. Any questions or concerns
may be addressed to Laura Klauer at email@example.com or 309-524-2368.